Portfolio Coordinator, Program Delivery Unit

Employment Type:
FP - Full-Time Permanent  
IPO - PDU - Humanitarian
Closing Date:
Supporting Documentation:

  • Work with a team dedicated to creating a more equal world and ending poverty
  • Based in Melbourne or Canberra
  • Permanent, Full time

CARE Australia works to defeat global poverty by supporting women to create lasting change in their communities around the world.

About the Role

The Portfolio Coordinator is responsible for providing program and contract management, technical advice and administrative support to CARE Australia’s humanitarian and development programs around the world. The Portfolio Coordinator will manage an existing program portfolio and will broker relationships between Country Offices and other partners in the portfolio and other CARE Australia Units and Departments. A key part of the role will be cultivating strong partnerships and leading on the strategic engagement of CARE Australia in accordance with organisational priorities. The Portfolio Coordinator will also act as a key contact point in CARE Australia to facilitate learning and support public engagement and contribute to organisational business development processes. 

Key Responsibilities 

  • Monitoring developing and ongoing humanitarian crises, and liaise with CARE Country Offices and partners regarding CARE emergency protocols and procedures.
  • Engaging with Country Offices, partners and relevant in-Australia program and finance staff to design, plan, monitor and support implementation of humanitarian and resilience programs.
  • Supporting effective grant management across an identified portfolio, ensuring timely submission of grant reporting and requirements to donors.
  • Managing relevant quality, compliance and risk issues related to CARE Australia’s programming.
  • Contribute to and support the Business Development Unit and partners to secure funding from institutional donors, including development of concept notes, proposals and budgets, as required.
  • Working closely with Country Offices, lead the process of securing funding for humanitarian responses, through the Australian Humanitarian Partnership (AHP) funding mechanism.
  • In accordance with agreed annual operating plans, support and monitor the development and continuous improvement of relevant CARE Australia and CARE International Program Delivery Unit policies, systems and processes, and human resource capacities within CARE International, CARE Australia and in CARE Australia Country Offices as appropriate.
  • Supporting effective partnership management, maintaining collaborative working relationships with Country Offices and partners, other units and departments within CARE Australia, and other CARE members. In particular, contribute to and support the efforts of the BD Unit to secure funding, including the production of concept notes, proposals and budgets, as required.
  • Represent CARE Australia to Australian based bilateral and multilateral donors, other Australian NGOs, research institutions, foundations, the media and the public. 

Ideally you will have: 

  • Demonstrated experience and expertise in program design, implementation, monitoring and evaluation (preferably across both humanitarian and development programming) and relevant tertiary qualifications.
  • Knowledge and experience in financial and risk management.
  • A strong understanding of humanitarian and development programming, the key trends in humanitarian and overseas development assistance, and funding mechanisms. Familiarity with the Australian Humanitarian Partnership (AHP) is highly regarded.
  • Experience in driving, promoting and supporting local responses to humanitarian and resilience programming.
  • Broad relationship building and coordination skills and experience working with in-country colleagues.
  • Strong communication, negotiation and written skills.
  • Demonstrated ability to adapt quickly and provide support where needed, priorities tasks and meet deadlines.
  • Experience leading innovation or contributing to system or process improvements.
  • An understanding of the importance of empowering women and girls and a commitment to the protection of children and the prevention of sexual harassment, exploitation and abuse.
  • Field experience in emergency response contexts and familiarity with the Indo-Pacific region is highly desirable.

What we can offer you

  • A flexible and supportive working environment 
  • Generous salary packaging benefits
  • 17.5% leave loading
  • Professional development and training opportunities

CARE Australia will seek information from a job applicant’s previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment, and/or child abuse which the applicant may have been found to have committed or about which an investigation was in progress when the applicant’s employment ended. By submitting the application, the job applicant confirms that s/he has no objection to CARE Australia requesting the information specified above.

CARE Australia is proud to be an equal opportunity employer. We value diversity and encourage applications from people living with a disability and/or have lived experience of disability. We also encourage Aboriginal and Torres Strait Islander people, and those from culturally and linguistically diverse backgrounds to apply. 

How to Apply?

Please review the Candidate Information Pack linked above and complete the online application form by clicking ‘Apply Now’. Please ensure you attach your CV and cover letter at the bottom of our application form. After submitting your application you will receive an automatic confirmation of receipt. Only applicants who fully address the criteria will be considered.

Questions about the role?  

Please contact Leah Uhe, via leah.uhe@care.org.a, using the subject line "Portfolio Coordinator, Program Delivery Unit enquiry" (please do not email applications to this address).

Applications Close: 11:59 pm (AEDT), Sunday 30 January 2022.  Applications will be reviewed on a rolling basis.